| Term | Description |
| Pre-screening | A basic check to see if you may qualify before official enrollment. |
| IRB | Institutional Review Board, which reviews research to protect participant rights. |
| Informed Consent | The process of understanding a trial before voluntarily agreeing to join. |
| De-identified Data | Data that has been stripped of personal identifiers. |
| Sponsor | A company or organization funding the clinical trial. |
| Site | A hospital, clinic, or research facility running the trial. |
| CRO | Contract Research Organization that supports sponsor needs. |
| Dashboard | Your personalized control panel showing progress and activity. |
Category: About DecenTrialz
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Terms You Should Know
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Understanding Your Dashboard
Your dashboard provides a real-time view of your activity on the platform.
- Participants: View matched trials, application status, messages, and educational tips.
- Sites: Track leads, pre-screen status, call logs, and scheduling.
- Sponsors/CROs: Access heat maps, funnel analytics, and participant journey metrics across studies.
All dashboards are mobile-friendly, secure, and updated in real time.
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Using the Trial Search
Participants can use the search tool to find clinical trials by:
- Condition (e.g., Asthma, PCOS)
- Zip code or city
- Trial phase (optional)
- Age or gender eligibility
Each result shows a short trial summary, eligibility requirements, and whether you match. You can express interest directly from the result page.
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Creating an Account
Your onboarding experience on DecenTrialz begins with creating an account tailored to your role. Each user type has a customized journey.
For Participants
If you are joining DecenTrialz as a participant, here’s how to get started:
Step-by-Step Registration Flow
Step 1: Personal Information
- Choose who you’re signing up for:
- For Myself (must be 18 years or older)
- On Behalf of Someone Else (e.g., for a child, parent, or dependent)
- Fill in your:
- First and last name
- Email address
- Date of birth
- Gender (Male, Female, Transgender, Non-Binary)
Key Note: You must be 18 years or older to sign up for yourself. If you are registering for a minor, you must proceed as a guardian under “On Behalf of Someone Else.”
Step 2: Location Information
- Enter your:
- Zip or pin code
- Full address
This helps us match you with trials near your location.
Step 3: Health Status and Trial Intent
- Choose your health status:
- I’m healthy and ready to volunteer
- I’m seeking a trial for my condition
- Add any medical conditions (e.g., Diabetes Type 2, Brain Cancer) if relevant.
Key Note: You can skip condition selection if you are joining as a healthy volunteer. Entering your condition helps improve trial matching for treatment-based studies.
Step 4: Verification and Consent
- Complete the CAPTCHA verification.
- Check the consent box to allow DecenTrialz to:
- Use your submitted data to match you with suitable trials
- Support you during onboarding, in accordance with our Privacy Policy
- Click “Become a Volunteer” to complete the registration.
Key Note: DecenTrialz only supports pre-screening and matching. Your final enrollment and consent will be handled by the research site managing the study.
- Choose who you’re signing up for:
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Compliance with Privacy Regulations
DecenTrialz operates in adherence to the following established compliance standards and regulations:
- HIPAA (Health Insurance Portability and Accountability Act)
- ISO 27001 Certified
Our Commitments
- Clear disclosures and consent workflows
- Data minimization and purpose limitation
- Right to access, correct, or delete your personal data
- Transparent communication in case of any data breach
Key Note: All platform features and workflows are reviewed by internal and external legal advisors to ensure compliance with U.S. and international research ethics.
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Data De-identification and Aggregation
To safeguard privacy, DecenTrialz uses standardized methods to de-identify participant information before it is used in analytics, reporting, or shared with sponsors and CROs.
How Data Is Protected
- Removal of direct identifiers (name, phone, address, etc.)
- Aggregation across demographics and geographies
- Use of secure pseudonymization techniques for longitudinal tracking
When De-identified Data Is Used
- For performance benchmarking across sites
- To identify underserved communities
- In reporting recruitment trends or dropout rates
Key Note: De-identification procedures follow HIPAA Privacy Rule standards and are reviewed regularly for compliance with global data ethics norms.
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Who has Access to Participant Data
Access to participant data is strictly controlled and tiered based on role, function, and regulatory requirements.
Access Levels
- Participants can view and manage their own health profile, trial participation, and data-sharing settings.
- Research Sites can access de-identified or limited data needed for pre-screening. Full access requires participant consent.
- Sponsors and CROs only receive anonymized or aggregated data unless an IRB-approved agreement permits access to identifiable information.
Access Protocols
- All users must be authenticated before accessing any dashboard
- Role-based permissions ensure data minimization
- Audit trails log all access and data interactions
Key Note: DecenTrialz does not sell participant data or share it with third parties for advertising or marketing purposes.
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How Participant Data is Collected
When users engage with DecenTrialz, we collect only the information necessary to support matching, study enrollment, and communication.
Types of Data Collected
- Personal details: name, age, gender, contact information
- Health-related inputs: condition, symptoms, medical history
- Study-specific inputs: location preferences, availability, trial status
- System interactions: survey responses, task completion, engagement history
Data Collection Methods
- Direct input by participants through forms and dashboards
- Data collection includes pre-screening health questionnaires to confirm eligibility
- Passive system data (e.g., platform usage for reminders and alerts)
Key Note: No sensitive health data is collected without explicit participant consent. Consent is obtained through transparent disclosures and IRB-approved consent forms.
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Recruitment Analytics
Recruitment is one of the most complex and essential stages of clinical research. DecenTrialz specializes in providing pre-screening solutions to help sponsors, CROs, and research sites efficiently manage and monitor participant recruitment before the trial officially begins.
Our real-time analytics dashboards offer valuable insights into the pre-screening process, helping teams track progress, identify bottlenecks, and take corrective actions promptly.
Key Metrics Tracked
- Volume of matches, pre-qualified leads, and referrals per study
- Funnel analytics, including drop-off rates and time-to-enrollment
- Site-level performance and geographical heat maps
- Participant activity such as adherence, survey completion, and visit attendance
Who Uses These Dashboards
- Sponsors monitor overall pre-screening progress and performance
- CROs track regional or site-specific pre-screening behavior
- Sites use insights to optimize pre-screening outreach and follow-up efforts
Key Note: All recruitment insights are generated using de-identified or aggregated data. Personally identifiable information is only accessible to authorized personnel under IRB-approved conditions. Once participants are referred to the research site, DecenTrialz’s involvement ends.
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Decentralized Trial Support
DecenTrialz supports both fully decentralized and hybrid trials, allowing participants to engage with studies from the comfort of their homes or from nearby health centers. This improves access, especially for those in remote or underserved regions.
Research teams can use our tools to coordinate virtual visits, collect data securely, and maintain study compliance without requiring all interactions to occur in person.
Platform Tools Include:
- Mobile dashboard for participants to manage tasks, complete surveys, and receive reminders
- Video call integrations for remote consultations
- Secure electronic consent (eConsent) and digital documentation flows
- Geo-based referral mapping to support local visit options
Key Note: All decentralized trial components are designed to comply with HIPAA and ICH-GCP requirements. Participant privacy and safety remain central at every step.